Why Every Workplace Needs a First Aid Needs Assessment

Ensuring the safety and wellbeing of your staff is not just a moral responsibility—it’s a legal requirement. A first aid needs assessment is a vital step for any business to comply with the HSE first aid regulations and to make sure the right provisions are in place in the event of a medical emergency.

What Is a First Aid Needs Assessment?

A first aid needs assessment is a review carried out by an employer to determine what first aid arrangements are necessary in their workplace. This includes identifying potential hazards, the nature of the work, the size of the workforce, shift patterns, and previous incidents.

It ensures that your first aid training and equipment are suitable for your specific working environment, helping you stay compliant with workplace first aid regulations.

Is It a Legal Requirement?

Yes. Under the Health and Safety (First-Aid) Regulations 1981, all UK employers must provide adequate and appropriate equipment, facilities, and personnel for first aid. The law does not dictate exact numbers of first aiders or specific equipment—it leaves that to the outcome of your assessment.

What Should Be Considered in Your First Aid Risk Assessment?

• Number of employees and visitors on site
• Types of activities undertaken (office work, manual labour, lone working, etc.)
• Workplace layout and location (remote or urban)
• Past medical incidents or near misses
• Availability of emergency services
• Shifts, night work, or irregular hours

Based on your findings, you can determine the right level of first aid training, number of trained staff, and appropriate first aid kits needed.

How Often Should You Review It?

Your first aid needs assessment should be reviewed:

• Annually as a minimum
• After any significant changes to staff, work activities, or location
• Following a medical emergency or health and safety incident

Failing to keep your assessment up to date could mean your provision no longer meets your legal duties, putting your staff at risk and leaving your business vulnerable to penalties.

How ProTrainings Can Help

At ProTrainings Europe Ltd, we offer comprehensive guidance and first aid training to help your business meet its HSE first aid compliance. Our video online, blended, and classroom training options are tailored to suit your workplace needs.

We also provide support in carrying out first aid needs assessments and ensuring your workplace is fully prepared in the event of an emergency.

Free First Aid Needs Assessment Template

Need help getting started? Download our free First Aid Needs Assessment Template to complete your risk review with ease.

Download Template

Final Thoughts

Whether you run a small office or a large industrial site, a well-executed first aid needs assessment is the first step in protecting your workforce and staying legally compliant.

Don’t wait for an emergency to expose the gaps in your planning. Make sure your team has the right training, tools, and confidence to act when it matters most.

Need advice or training? Contact our team today.