Journey Planning for Driving for Work

Effective journey planning is one of the most powerful tools available to reduce driving-for-work risks. Many serious collisions occur not because of poor driving ability, but due to time pressure, fatigue and unrealistic schedules.

Planning Realistic Journeys

Managers must ensure that all journeys are planned with sufficient time to be completed safely.

• Include regular rest breaks
• Allow for traffic delays and roadworks
• Consider weather and driving conditions

Drivers should never feel pressured to speed or take risks to meet deadlines.

Following the Highway Code

Driving-for-work policies must reinforce full compliance with the Highway Code.

• Adhere to speed limits
• Wear seat belts at all times
• Maintain safe and lawful driving behaviour

Note: Speed limits can vary between cars and vans, especially on single and dual carriageways.

Managing Distraction

Driver distraction is a leading cause of collisions.

• Mobile phone use significantly increases risk
• Hands-free use can still cause cognitive distraction

Many organisations implement a zero-tolerance policy for mobile phone use while driving.

Managing Fatigue

Fatigue is a critical risk factor.

• Long driving hours
• Early starts and late finishes
• Long commutes

Managers should consider safer alternatives:

• Overnight accommodation
• Adjusted routes or schedules
• Remote or virtual meetings

Incident and Emergency Preparedness

Drivers must understand procedures for:

• Breakdowns
• Collisions
• Vehicle damage

Clear procedures reduce panic, improve reporting accuracy and ensure prompt support.

Management Responsibility

On-road safety is not solely the driver’s responsibility. Decisions made before the journey—by managers and the organisation—often determine how safely that journey is completed.

Key Takeaway

Good journey planning protects drivers, the public and the organisation, and demonstrates effective road risk management.