Managing Vehicle Risk in Driving for Work

Vehicles used for work must be safe, suitable and properly maintained. Managing vehicle risk is a key responsibility for managers and a critical part of effective road risk management.

Legal Compliance and Roadworthiness

All work vehicles, whether owned, leased or hired, must be roadworthy and legally compliant.

• Valid MOT where required
• Routine servicing and maintenance
• Completion of safety recalls
• Appropriate insurance for business use

Pre-Use Checks

Drivers must carry out regular pre-use checks before using a vehicle.

These checks should include:

• Tyres and tyre pressure
• Lights and indicators
• Mirrors and visibility
• Brakes
• Fluid levels
• Load restraints

Defects must be reported immediately, and unsafe vehicles must not be used.

Vehicle Suitability

The vehicle must be fit for the task, load and driver.

• Do not exceed vehicle design limits
• Ensure drivers are familiar with the vehicle
• Avoid assigning unsuitable vehicles for specific tasks

Using the wrong vehicle significantly increases the risk of incidents.

Safe Loading and Load Security

Load security is a critical safety control.

• Avoid overloading vehicles
• Distribute loads evenly
• Secure loads properly

Poor loading affects:

• Braking distance
• Vehicle stability
• Handling and control

Towing and Specialist Tasks

Where towing is required:

• Drivers must be trained and competent
• Understand weight limits and restrictions
• Follow additional speed limits

Competence is required even where additional licence tests are not mandatory.

Vehicle Equipment

Vehicles should be equipped appropriately for the work environment.

• Safety equipment (e.g. warning triangles, high-vis)
• Breakdown provisions
• Technology to support safe driving

Key Takeaway

Ensuring vehicles are safe, suitable and well maintained removes a major source of risk before the journey even begins.